Teachers: invite, roles, permissions and time off

Teachers can be shown on your classes and website, and can get their own access to the studio admin. You manage them under People → Teachers.

Add and invite a teacher

1. Go to People → Teachers and add a teacher.
2. Enter name, email, photo, public title and a short bio.
3. Choose their role and send the invite.

The teacher gets an email link, chooses a password and lands in your studio signed in. No login code is needed. If the link no longer works, resend the invite from the teacher form.

One email can belong to only one active teacher per studio. If you see "Another active teacher already uses this email", deactivate that teacher or use a different email.

Add or edit a teacher from a class

On the class, event and appointment forms, the teacher field has a + button to add a teacher. Once a teacher is selected, a pencil button edits their name, email, photo, title and bio in a pop-up. Permissions and time off are on the full teacher page.

Roles and permissions

A teacher sees only the parts of the studio their role allows.

• Without Sales access, the dashboard hides revenue, member counts and setup cards.
• Website, Settings and visitor analytics need Full access, which exists on the Plus plan only. On Free and Studio, only the owner can edit them.
• In Appointments, Materials and Calculator need Sales access. The Appointments Website tab needs Full access.
• Opening hours and blocked time can be viewed by everyone but changed only by the owner or a Full-access teacher.
• Booking an appointment for a customer needs People access.
• A guest teacher sees and edits only their own classes and treatments.

If a teacher opens a section they cannot use, they are sent back to a page they may open, with a note naming that section.

Client health data

Intake answers, appointment forms and customer photos are visible to the owner and Full-access teachers by default. Switch Client health data on or off per teacher on the teacher page. Without it, the teacher does not see the Intake and Photos tabs or form chips.

Vacation and time off

1. Open the teacher under People → Teachers.
2. In Vacation and time off, add a period with a first and last day.
3. Save.

While the period runs, that teacher's classes, events and appointment times are hidden from your public site and cannot be booked or waitlisted. Nothing is cancelled and nobody is emailed. Change or delete the period and everything shows again.

• Bookings already inside the period stay booked and still get reminders. The form shows how many there are before you save, and the dashboard keeps a notice until you handle them.
• You can still book a customer in yourself.
• Classes with no teacher are never hidden. A solo studio sets time off on its one teacher.
• A multi-day event counts by its start day.
• Passes and memberships keep running.

Good to know

In Schedule → Dates, sessions inside a teacher's time off are marked Teacher away, hidden.