1:1 appointments and private yoga sessions
Offer online appointment booking for private sessions and treatments: create services, set hours, add extras, sell session packs and show reviews.
Appointments are bookable 1:1 services, such as private yoga, massage or a treatment. Visitors book them on your appointments page, /appointments, separate from your class schedule.
Create a service
- Go to Schedule → Appointments → New appointment.
- Add the name, description, duration, price and teacher.
- Add a picture under Basics → Cover image.
- Save, then publish the service. New services stay unpublished until you publish them.
All services are listed under Schedule → Appointments → Offerings.
Opening hours and blocked time
Set when people can book under Schedule → Appointments → Availability. You can also block time, for example for a break. Every role can view opening hours, but only the owner or a teacher with Full access can change them.
Add-ons and extras
Add-ons are extras a customer can tick while booking, like a longer massage or a product.
- Create the product under Sales → Shop → New product.
- For an extra that only belongs to appointments, choose the product type Appointment add-on. It is hidden from the public shop and can carry Extra time in minutes.
- Open the appointment service and pick the product under Add-ons.
The add-on price is added to the booking. Extra time makes the appointment longer, so fewer free times are shown. The service's VAT rate applies to the whole booking. Unpublished or sold-out products are not offered. In your lists, payments and invoices a booking shows as "Service + Add-on".
Session packs
A session pack is a pass with credits for 1:1 appointments, for all services or the ones you choose. Create it under Sales → Prices, see prices and passes.
- Customers with a paid pack see Use a credit on the booking page. One booking uses one credit.
- Paid add-ons are still charged.
- Packs paid by bank transfer or in the studio can't be used until you press Mark paid.
- Cancelling before your deadline gives the credit back. If the studio cancels, the credit always comes back.
Book an appointment for a customer
Use Book appointment in the studio. If the customer holds a paid credit, you see Use a credit next to Confirm now and Request payment.
Intake forms, materials and reviews
- Intake forms (Anamnese) live under Schedule → Appointments → Intake forms, see intake forms.
- Materials and Calculator tabs need Sales access.
- Customer reviews and star ratings on your public appointments page are set under Schedule → Appointments → Website.
Good to know
- A guest teacher sees and edits only their own treatments.
- Appointment times are hidden while the teacher is on vacation.
More in Schedule
Create a weekly yoga class schedule
Set up a weekly yoga class in zenyogi: day and time, first and last session, class prices, cover image and an online, in-studio or hybrid place.
Yoga workshops and events: dates, deposits, recordings
Create dated events and yoga workshops, take deposits with a balance due date, and share recordings with attendees after the session.
Client intake forms for appointments (Anamnese)
Create a client intake form for health questions at booking and at the appointment, with signatures, PDFs, templates and private treatment notes.
Manage class dates: move, cancel and message
Change the time of one class date, cancel a date, email everyone booked, view past dates and book someone in from Schedule, Dates.
Class waitlists and booking windows
Let customers join a waitlist when a class is full, and control when booking opens and closes before each class.