Yoga workshops and events: dates, deposits, recordings
Create dated events and yoga workshops, take deposits with a balance due date, and share recordings with attendees after the session.
An event is a happening on a fixed date, like a workshop, retreat or special session. Events are booked on their own public page, /events, separate from the weekly class schedule.
Create an event
- Go to Schedule → Events → New event.
- Add a name, description, date, start time, place and teacher.
- Set the price and capacity.
- Add a picture under Cover image.
- Save. The event shows on
/events.
To edit an event later, open it under Schedule → Events.
Deposits and balance payments
On higher plans you can ask for a deposit at booking and the rest later.
- On the event, set Deposit as an amount or a percent.
- Set Balance due by. It is required when you use a deposit.
What happens next:
- Customers pay the deposit when they book. Deposits are non-refundable.
- 48 hours before Balance due by, they get an email with a pay link for the rest.
- If the date passes unpaid, the booking shows Balance overdue and they get a second pay-link email.
- The booking stays confirmed. Nothing is cancelled automatically.
A deposit paid by bank transfer or in the studio stays open until you press Mark paid, even after the customer pays the card balance.
Online events and recordings
Online and hybrid events have a meeting link field and a recording link field under it. Paste the recording link after the event. Confirmed attendees then:
- see a Watch recording button on the booking in their account, and
- get an email with the recording link once the event has ended.
Cancelled or no-show bookings never see the recording.
Cancel or message an event date
Events appear in Schedule → Dates together with classes. From there you can cancel the date or email everyone booked. See managing dates.
Good to know
- Events use the same waitlist as classes, see waitlists and booking windows.
- Events whose teacher is on vacation are hidden from the public site until the time off ends. A multi-day event counts by its start day.
- Events with several ticket types can only be booked by the customer on the event page.
More in Schedule
Create a weekly yoga class schedule
Set up a weekly yoga class in zenyogi: day and time, first and last session, class prices, cover image and an online, in-studio or hybrid place.
1:1 appointments and private yoga sessions
Offer online appointment booking for private sessions and treatments: create services, set hours, add extras, sell session packs and show reviews.
Client intake forms for appointments (Anamnese)
Create a client intake form for health questions at booking and at the appointment, with signatures, PDFs, templates and private treatment notes.
Manage class dates: move, cancel and message
Change the time of one class date, cancel a date, email everyone booked, view past dates and book someone in from Schedule, Dates.
Class waitlists and booking windows
Let customers join a waitlist when a class is full, and control when booking opens and closes before each class.